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"INSTRUCTIONS FOR USING THE DA Summary MESSAGE FORM
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"RED Areas Required
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"This format version of the standard Santa Clara County ICS (Incident Command System) Message Form 213 is "+
"designed for use by a neighborhood CERT group, School District, or Windshield Survey to report the Damage "+
"Summary for their assigned areas. In a major earthquake it is likely that a large number of structures "+
"will be damaged and many people impacted. It will not be practical to send an individual message "+
"for each house damaged or person injured."+
""+
"A neighborhood Command Post or School District would accumulate incident information on a Damage Assessment "+
"form, then summarize the columns and put their totals on this form. Over time the totals in the columns will "+
"change, and each subsequent message should report the cumulative totals at the current time."+
"
NOTE: It is best to use Outpost>Settings>Station ID to input the CERT Tactical call sign and ID information, "+
" then when this form is launched from Outpost, items 1 thru 10 below will be automatically "+
"populated correctly. However, these auto-filled areas may be modified if the situation being reported "+
"is other than the standard auto-filled information.
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"- Date and Time: When receiving or sending any message, complete the date and time (in the format shown) "+
"in the top upper left of the form. This is the date/time from the IC. PacFORMS auto fills the date "+
"when the form is loaded, but the time must be added. The date and time can be changed to match the IC's date/time.
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"- When Receiving Message: note the sending organization's message number in the box labeled \"When Receiving Msg.\", "+
"located to the left of the Msg. # at the top right of the message form. (Normally entered automatically by Outpost or "+
"by radio operator)\n"+
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Msg #: This is your sequential message number formatted as, for example, \"CPA-006\" where \"CPA\" is Cuesta "+
"Park and \"006\" indicates the 6th message sent or received. Each neighborhood should substitute its own indicator. "+
"Examples: Rex Manor = REX, Old Mountain View = OMV, etc. . As above, this will automatically be entered by Outpost."+
" - When Sending Message: obtain the receiving organization's message number, and record this in the \"When Sending Msg.\" box "+
"located to the right of the Msg. # at the top right of the message form. (Normally entered by radio operator)\n"+
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- Situation Severity: - For a Summary, use \"Other\".\n"+
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- Message Handling Order:- For a Summary use \"Priority\".\n"+
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- Message Requests You To: For a Summary, use \"For Your Information\"\n"+
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- TO: ICS Position: For a Summary, use \"Planning\"\n"+
" NOTE: If you click on the Display Dropdown List, a dropdown list will appear, \n"+
"that allows you to select an ICS position. When selected, the dropdown will go back to the single text field,\n"+
" and the selected ICS Position will be copied to the single text field.\n"+
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- From: ICS Position: indicate what ICS position is sending the message - "+
"you also can note a name, but an ICS position is needed since the person staffing the position may change. "+
"For this DA Summary use \"Planning\" or \"IC\". \n"+
" NOTE: See NOTE in blue in Item 8 above. That instruction applies here also.\n"+
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- Locations: enter the location of the addressee in the \"To\" box and "+
"the location of the sender in the \"From\" box (for example, To: MTVEOC or Mountain View EOC, From: your CERT)."+
" Example: Rex Manor, etc. (If already pre-printed, do not change it.)\n"+
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- Subject: Note the subject of the message is in two parts. The first part is automatically filled in "+
"by Outpost when the form is loaded. If the CERT team name is missing, enter it in the field to the right. Any other "+
"information may be added if necessary. "+
"
- Reference: For this DA Summary leave blank.\n"+
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- MESSAGE: (Damage Assessment Reports) Above the Message Text area, are 16 text boxes that should be used to enter the number "+
"of observations for each Damage Assessment item. Note that the last item should be a Percentage of "+
"neighborhoods that were surveyed up to that time. You can navigate from text box to text box using the tab key. "+
" This information will be placed into the Message area above any comments added to the Message area when "+
"the form is submitted. A note on the Fires box: report only Actively burning fires.\n"+
"
More Info: If the message is a request for support, supply detailed instructions "+
"about what, when, and where the support is to be delivered. Be as brief as possible. For example, "+
"enter top 1-3 incidents from the Damage Assessment with locations and situation details. "+
"Also, if there is a number greater that zero in the \"Other\" box, describe what Other is. \n"+
" - Action Taken: This section is for use of the message originator or recipient to record pertinent information "+
"regarding action taken in response to the message. (e.g., \"Request for Type 5 Engine Strike Team passed to Region on OASIS Net.\"). "+
"Space is also provided to indicate copy to other ICS positions that may need the information.\n"+
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- Operator Use: The person who handled the message is to record the net used in the area at the bottom of "+
"the message form and records the name and call sign in the appropriate box. If the message is being sent, "+
"the date and time that the message actually was sent is to be noted in the relevant box. For this DA Summary "+
"check \"Other\" and enter \"PACKET\"; This information, including the operator Call Sign and Name will automatically be "+
"filled in by Outpost.\n"+
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- Forms Disposition: Once the message is complete, copies of the message are distributed according to the script shown. "+
"If the message is an EMERGENCY message, it should be placed in the hands of the shift supervisor. "+
"For other messages, it is permissible to place the message in the appropriate message box slot.\n"+
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